Are Folders Making SharePoint Harder for You?

Video Description

Are you still relying on folders in SharePoint to organise documents? 🤔 That old habit is slowing you down. In this video, I’ll show you the real difference between folders and metadata in SharePoint — and why metadata will change the way you manage files forever. Here’s what you’ll learn: ✅ What metadata actually means (explained with a simple real-world analogy) ✅ Why folders create duplication, messy file names, and wasted time searching ✅ How metadata makes SharePoint smarter — with better search, filters, and automation ✅ Live demo: creating views, tagging files, dashboards, and approval workflows ✅ Real-world use cases — HR, Legal, Finance, and Projects 📌 Timestamps 0:00 – Introduction: Folders vs Metadata in SharePoint 0:45 – What is Metadata? (Explained with a real-world analogy) 2:00 – Types of Metadata: Descriptive, Structural, Administrative & Provenance 3:15 – Why Folders Fail: Duplication, naming issues & wasted time 4:00 – Why Metadata Wins: Search, filtering & automation 5:10 – Real-World Use Cases: HR, Legal, Finance & Projects 6:15 – Demo: SharePoint libraries with metadata vs no metadata 7:20 – Version History: Say goodbye to v1, v2, v3 chaos 8:15 – Adding Metadata Columns: Customising your library 9:30 – Uploading Documents & Setting Properties 11:00 – Filtering & Views: Finding documents in seconds 12:40 – Creating Custom Views & Linking to SharePoint Pages 14:20 – Business Process Automation: Review reminders & rules 15:30 – Power Automate & Approvals in SharePoint 17:30 – Demo: Approvals inside Microsoft Teams 18:20 – Final Thoughts: Why Metadata is Better than Folders in SharePoint By the end, you’ll see why metadata is the key to clean, scalable document management in SharePoint. 🔔 Subscribe for more SharePoint & Microsoft 365 tips that help you work smarter, not harder. #SharePoint #Microsoft365 #Metadata #DocumentManagement